Rental Terms and Conditions
1. Definitions
1.1 “Company” means EventsCraft Ltd, the supplier of the equipment and/or services.
1.2 “Client” means the person, company, or organisation renting or engaging the Company’s equipment or services.
1.3 “Equipment” means all audio-visual, lighting, staging, and related items supplied by the Company.
1.4 “Hire Period” means the period between delivery or collection of the equipment and its return to or collection by the Company.
1.5 “Site” means the location where the equipment is to be delivered, installed, or operated.
2. Hire Terms
2.1 Hire charges are based on the period agreed between the Company and Client. Extended use beyond the agreed period will incur additional charges.
2.2 Quotations are valid for 14 days unless otherwise stated.
2.3 A booking is confirmed only upon receipt of a signed hire agreement, purchase order, or written confirmation and (if required) a deposit or full payment.
2.4 The Company reserves the right to substitute equivalent equipment where necessary.
3. Payment
3.1 All prices are quoted in New Zealand dollars and are exclusive of GST unless otherwise stated.
3.2 Unless credit terms are approved, payment is required in full before equipment is released or services commence.
3.3 Accounts on approved credit are payable by the 20th of the month following invoice.
3.4 Late payments may attract interest at 2% per month and recovery costs may be charged to the Client.
4. Delivery and Collection
4.1 Delivery and collection times are indicative only. The Company will make reasonable efforts to meet agreed schedules but will not be liable for delays.
4.2 The Client must ensure safe and clear access to the Site.
4.3 Waiting time or failed delivery caused by inaccessibility or inaccurate information may incur additional charges.
5. Client Responsibilities
5.1 The Client assumes full responsibility for the Equipment from the time of delivery or collection until return.
5.2 The Client must take all reasonable care to prevent loss, theft, or damage.
5.3 Equipment must not be modified or relocated without the Company’s consent.
5.4 The Client must ensure suitable power supply and safe operating conditions.
5.5 The Client shall not sub-hire, assign, or lend the Equipment to any third party.
6. Damage or Loss
6.1 The Client is liable for any loss, theft, or damage to the Equipment, regardless of cause, during the Hire Period.
6.2 The Client agrees to pay the cost of repair or replacement (at current retail value) as determined by the Company.
6.3 The Client must maintain insurance for the full replacement value of the Equipment while on hire.
6.4 The Company may charge for loss of hire income while damaged or lost items are being repaired or replaced.
7. Operation and Safety
7.1 Unless otherwise agreed, all hires are “dry hires”, meaning the Client is responsible for operation.
7.2 The Client must ensure only competent and qualified personnel operate the Equipment.
7.3 The Company reserves the right to refuse hire or suspend use where safety or misuse is identified.
7.4 The Client shall comply with all applicable health and safety laws, including the Health and Safety at Work Act 2015.
8. Staffed or Operated Hires (if applicable)
8.1 When Company personnel are engaged to install or operate the Equipment, they retain full authority over its use.
8.2 The Client shall provide safe working conditions, adequate access, and power supply as reasonably required.
8.3 The Client is responsible for crowd control, venue access, and event compliance.
9. Liability and Indemnity
9.1 Except as required by law, the Company shall not be liable for any indirect, incidental, or consequential loss arising from delay, failure, or misuse of the Equipment.
9.2 Where the Client acquires the Equipment or services for business purposes, the guarantees under the Consumer Guarantees Act 1993 and Fair Trading Act 1986 are excluded to the fullest extent permitted by law.
9.3 In all cases, the Company’s maximum liability is limited to the total hire fee paid by the Client.
9.4 The Client indemnifies and holds the Company harmless from any claim or damage arising from the Client’s use or possession of the Equipment.
10. Cancellation
10.1 Cancellations must be made in writing (Email or text message).
10.2 Cancellations within 24 hours of the hire start date may incur up to 100% of the hire fee.
10.3 Deposits are non-refundable unless otherwise agreed.
10.4 Postponements may be treated as cancellations at the Company’s discretion.
11. Force Majeure
The Company will not be liable for failure to perform due to circumstances beyond its control, including weather, strike, accident, or act of government.
12. Governing Law
These Terms are governed by the laws of New Zealand. The parties submit to the non-exclusive jurisdiction of the New Zealand courts.
Acknowledgement
By confirming a booking, signing a hire agreement, or accepting delivery of equipment, the Client acknowledges and agrees to these Terms and Conditions in full.